These procedures may be changed at any time by a majority vote of the Executive Committee. Nothing in these procedures may be at variance with the Articles of Incorporation, or with any provisions of the National, Regional, or Chapter Bylaws, or with policy established by the Board of Directors.

Federally Employed Women, Inc., (FEW) was established in the summer of 1968 by a group of federally employed women working in Washington, D. C., who were interested in seeing that the intent of Presidential Executive Order 11375, which added "sex" to the other forms of discrimination prohibited by Executive Order 11246 in the federal service by federal government contractors was carried out. Among the women who organized FEW were Esther Lawton, Daisy Fields, Allie Latimer Weeden, Priscilla Ransohoff (all past national presidents), Tina Hobson, and Helen Dudley. FEW is the only national organization solely concerned with eliminating sex discrimination in the Federal Government.

Space Coast Chapter is a member of the Southeast Region, which includes Tennessee, North and South Carolina, Alabama, Mississippi, Georgia, Florida, West Virginia and Kentucky. The region consists of 15 chapters, 2 regional representatives, and a regional manager, which gives the Southeast three votes on the National Board of Directors.

Space Coast was the 9th chapter of FEW, receiving its charter in September 1970. Kay Morrison served as the first President and initial membership was 17. In the years since, Space Coast has experienced many successes, thanks to the untiring efforts of dedicated officers, committees, and members. The chapter actively pursues equality in such vital areas as training, promotions, recruitment, and all actions concerning the women at the Kennedy Space Center (KSC) and the surrounding communities. We fully support the Federal Women’s Program Manager (FWPM) concept and feel that our efforts contributed greatly to KSC’s decision to hire a full-time FWPM in the Equal Opportunity Office.

FEW organizes and sponsors programs and seminars on issues pertinent to women which have benefited both its members, women at KSC. The chapter supports various women’s shelters, children homes, the elderly and domestic violence centers. We help protect our county and its environment through our lifetime membership to the Merritt Island Wildlife Refuge and other environmental programs through the year. An educational scholarship program was established in 1976 for both members and students in the county that continues today. All activities are supported from the profits of the annual training program; for which we have been recognized at the national level.

Through the communications link of FEW members at KSC and of F.E.W. chapters across the nation, we support thousands of other women in furthering the cause of equal opportunity for all. As Dr. Estelle Ramsey, Professor of Physiology, Georgetown Medical Center, and a F.E.W. member, so aptly stated, "We have the numbers; we have the intelligence; we have the hormones to do it. We have everything. All we need now is the conviction that we can do it."

Each year’s program direction shall be based on recommendations made by the members at the annual Membership meeting held during the National Training Program and adopted by the Board of Directors at their first meeting following the training program. (See the chapter entitled Program Direction Resolutions.) The following shall constitute areas of ongoing policy concerns:

For the purposes of FEW, the term in its broadest meaning is conformance on the part of a Federal department, agency, or subordinate agency with existing laws pertaining to the administration of the Equal Employment Opportunity Program (EEOP) and the Federal Personnel System. FEW is primarily concerned with the regulations and compliance of these laws by the monitoring of agency and local activity programs; and, in providing guidance to FEW members and other employees.

For more information on FEW’s Compliance Program, see the chapter entitled "Compliance".

Because minority women have historically suffered the double discrimination of sex and racial/national origin, FEW recognizes the need to establish a policy which will assist the National President to pave the way in promoting better understanding and to recommend change that would make FEW more responsive to the needs of minority members.

The objectives of this policy are:

1. To help FEW members and potential members understand that FEW is an organization for all women and men in the federal government.

2. To have a structured approach in FEW to be responsive to the concerns of minority women, and a mechanism for implementing a plan to accomplish this, evaluating progress, and recommending change when appropriate.

3. To show National FEW’s concern with the issues by the President’s appointment of a chairperson to promulgate this policy through appropriate activities.

4. To provide for members, chapters, regions and National an awareness of FEW’s policy and the need to work together to use increased diversity awareness as a base for true sisterhood in FEW.

For more information on FEW’s Diversity Program, see the chapter entitled "Diversity".

FEW supports the premise that analysis of proposed legislation designed to eliminate discrimination against women employed in government should receive top priority. However, it is increasingly important to support legislation which affects the status of women as a class, whether or not federally employed.

For more information on FEW’s Legislative Program, see the chapter entitled "Legislation".

The educational policy of FEW is to fulfill the purposes stated in Article II of the Bylaws through: 1) research and development of appropriate programs and materials, and 2) promotion of the effective use of such programs and materials. This is a continuing commitment to offer each member and prospective member a valuable career development and leadership training program through national, regional, and local FEW meetings, seminars, and conferences.

For more information on FEW’s Training Program, see the chapter entitled "Training".

BLANK PAGE FOR ORGANIZATION CHART

II. INSTALLATION BANQUET:

1. The Past Presidents Task Force will do all of the arrangements
2. Select appropriate facility (consult with incoming president for preference). Suggestions:

III. ANNUAL TRAINING PROGRAM - SEMINAR

A. GENERAL:

CHAIR - Responsible for overall coordination of seminar. Will contact training/personnel offices. Responsible for confirming facility to hold seminar; sign contract, retrieve information on room capacity, layout, etc; plan luncheon menu and details. Reserve a block of rooms for speakers and committee members. Keeps co-chair informed of all activities in case chair cannot perform her duties. Makes welcoming speech at the opening ceremony each day of the seminar. Give copy of speech to co-chair. Serves as point of contact for questions.

CO-CHAIR - Assists Chair in overall coordination. Is in training to be chair the following year. Responsible for gift to registered guests to be included in registration package. Will perform chair’s duties if the chair is unable to perform. Another point of contact for questions.

TREASURER - Responsible for paying the hotel and speakers at the end of the seminar; assure all bills are paid and income received. Prepares finance reports and authorizes expenditures.

SECRETARY - Responsible for taking minutes at each meeting and distributing them to all members.

PROGRAM - Responsible for contacting speakers and keeping in touch with as to availability, cost, equipment needs, travel arrangements, hotel needs, topic of speech, obtain a biography/introduction and speaker materials, etc. Also will greet the speakers on the day of the seminar; will solicit volunteers to introduce the speaker in the Session and present fees, plague or certificate. Be responsible for lunchtime entertainment. Works with registration and graphics committee to get speaker and workshop information for registration and programs. Coordinate the equipment needs with the Logistics Committee. Help the Logistics people on the day of the seminar in assuring that the speaker has the required equipment. Prepare the registration book that becomes program.

PUBLICITY - Responsible for inside/outside publicity (i.e., prepare bulletin notice, contact local newspapers and radio stations, contact the various contractor newsletters; contact Public Affairs to announce seminar on PA system.

REGISTRATION Responsible for contacting NASA and the various contractor training departments and distributing registration packages to them. Collecting the seminar registration forms, input into the database, collect registration fees and turn over to treasurer. With the Graphics chair designs the registration form and coordinate with the Graphics committee. Reports registration status to EO, training department, and FEW. Sends letters of invitation to other chapters, National Officers, CD, retired members, etc. Prepares and sends invoices to companies for the attendees.

LOGISTICS - Responsible for obtaining equipment for speakers through the support contractor (must have a NASA person on committee to sign receipt). Makes arrangements for delivery of equipment to the hotel the night prior to the seminar and pick up after seminar. Assures that the proper equipment is in each room for the sessions on the day of the seminar. Keeps close contact and coordinate all details with the hotel. Be available the day of the seminar for emergencies, heat/air conditioning monitor, check out equipment to see that it is functioning properly, and assure the hotel sets up a message board for attendees to receive necessary messages. Order name tags/ribbons for speakers & workers; obtains supplies for days of seminar. Obtains blue folders and name badge holders.

ART WORK - Responsible for obtaining the design for posters, registration and program covers, and certificates.

GRAPHICS - Responsible for working with registration, program, and art work committees for the reproduction of the programs and registration packages seminar handouts, etc. Responsible for obtaining plaques for the speakers. Designs the registration package with the exception of the registration form. Put together the program and registration package.

HOSPITALITY - Responsible for planning food and beverage at the folder stuffing event; snacks and beverages in work room. Makes all the arrangements for the reception following the first day of classes.

HOSTESS - Responsible for greeting guests at door and directing them to the registration table. Shows guests where breakfast is being served; helps with directions to various sessions; is available between sessions to answer questions and show directions. Post at men’s restroom so women can use in addition to the women’s restroom. Assists with speakers (set up, introductions, etc.) and works with program and logistics committee. May also need a committee person in workroom at all times.

BASKET - (If it decided by committee to do baskets). Responsible for collecting items from members for baskets; to be raffled off each day. Fixing the baskets in an attractive manner and displaying them the day of the seminar. Selling tickets for the raffle and turning money over to treasurer.

EXHIBITS – Responsible for soliciting exhibitors. Establish number of exhibitors the hotel can accommodate. Work with exhibitors regarding their requirements, location, and space available. Submit contracts to exhibitors with cost (pre-determined by committee). Be available the evening prior to Seminar while exhibitors are setting up and during both days of the Seminar.

The following chapter-approved criteria are to be considered in determining your nomination for Member of the Year. This is an opportunity to formally acknowledge a deserving member for his/her dedication and efforts. We have many members eligible for nomination so please take the time to sponsor or co-sponsor someone you feel is deserving of this award.

Successful candidates must quality in at least one area under FEW Participation and one area under Personal or Community Contribution.

1. FEW PARTICIPATION

1. One who has served as Chapter Officer, Committee Chairperson, or Task Force Leader and has demonstrated outstanding leadership or accomplishment in promoting the views and goals of FEW.
2. One who has been an active participant or contributor in Chapter, Regional or National activities; i.e., meetings, seminars, membership, ERA and/or fund-raising activities, or special projects, toward enhancement and growth of the FEW organization.

2. PERSONAL OR COMMUNITY CONTRIBUTION

1. One who has demonstrated a high level of competence in his/her job.
2. One who has developed or is in the process of developing his/her own potential in his/her profession or in outside activities, or who has helped other women develop their potential.
3. One who works for and significantly contributes to enhancement of women’s status on the job or in the community.

This award will be formally presented to the recipient at the Installation of Officers Banquet in June.

S A M P L E

MO.DA.YR

To All Space Coast Chapter Members

It’s time to submit nominations for the Chapter’s Member of the Year and Distinguished Service Awards for 199_ – 199_.

The recipient of the Member of the Year Award will be sent by the Chapter to attend the National Training Program in____________., __________. Both awards will be presented at the Annual Installation of Officers and Awards dinner on June X, 199_.

Our Chapter and the Kennedy Space Center community have lots of individuals worthy of these awards, so please take the time to nominate a deserving individual. Nominations may be submitted by any Chapter member(s). Please use the enclosed criteria to submit nominations for these prestigious awards. All nominations should be submitted to XXXXXX/XXno later than Mo.Da Yr.

XXXX XXXX

Awards Chair

Enclosures

77. Pat Lowry

78. Joan Fosdick

79. Jean String

1979-80

1980-81

1981-82

1983-84 Libby Wells

1984-85 Sharon White

1997-98 Sandra McCandless

1999 Aneta Ott

The person selected as a nominee for this prestigious award should be one whose policies, actions and leadership has resulted in some or all of the following:

1. More training opportunities for women;
2. Better promotion opportunities for women;
3. Appointment of women to supervisory positions;
4. Appointment of women to policy-making positions or committees that affect all employees;
5. Opening up so-called "all male" jobs to women;
6. Special projects that resulted in better promotional opportunities for lower grades, such as: restructuring jobs, promoting from within, cross-overs with other agencies, etc.;
7. Vigorous enforcement of Affirmative Action Plans resulting in more and varied opportunities for women;
8. Any person who has made a significant contribution toward the advancement of women; for example, a member of Congress through legislation, or, a journalist through writings, etc.

Justification for nomination must be fully documented. Examples of leadership, actions and/or policies should be cited.

Demonstration of only one of the above characteristics is not sufficient to qualify an individual as a nominee.

This award will be formally presented to the recipient at the Installation of Officers Banquet in June.

1999 Marvin Jones

S A M P L E

MO. DA. YR.

TO ALL SPACE COAST CHAPTER MEMBERS:

As 1997-1998 Award Chair, it is my responsibility to present for your consideration the nominations for this year’s Space Coast Chapter Member of the Year and Distinguished Service awards.

Please read the attached letters of nomination and cast your vote. We have some very deserving candidates and appreciate those who nominated them. Address the ballot to FEW AWARDS CHAIR, XXXX/XX, by close of business XXXXXXX.

XXXX XXXXX

199_-199_ Awards Chair

Attachments

1. Prepare letters to winners and certificates of accomplishment. Frame certificates that will be presented at the school awards ceremonies. Decide who will present scholarship awards at each school awards ceremony.
2. Send Installation and Awards Banquet invitations to all recipients of scholarships for the dinner at their expense.
1. Work with treasurer to prepare checks; get checks and certificates to individuals who will be presenting awards.
2. Treasurer will settle account with hotel or restaurant following the event.
3. Enclosure: Scoring Forms

III. FINANCE

1. The Board of Directors controls the funds of the organization and will approve an annual budget at the July Board Meeting. The annual budget will clearly identify the intended use of each line item.
2. The Executive Committee may approve payment of non-routine which are not covered in the annual budget. Any other expenditure of funds, except as authorized in the approved annual budget, will not be made without prior authorization of the Board of Directors.
3. All obligations of the organization will be paid by check drawn on the general operating account. Each check will require a signature of two of the following: President, President-elect, Vice President, or Treasurer.
4. Finance Chair

1. Receives monthly reports of all income and expenditures from the Treasurer.
2. Prepares proposed budget for the Annual training Program and makes recommendations for changes to the Executive Committee.
3. Prepares proposed budget for the forthcoming fiscal year. Presents the budget for approval of the Board of Directors at the July Board meeting.

1. Officers. The Officers include President, President-elect, Vice President, Secretary, Treasurer and Nominations & Elections Chair. Travel must be approved in advance and within authorized travel or program/committee limits set by the approved budget.
2. All vouchers for reimbursement of expenses must be submitted to the Treasurer or designee within sixty (60) days of date the expense was incurred. Request for reimbursements received after the time limits specified above will not be paid unless adequate justification is given.

I, _____________________________, hereby certify that I have incurred the following described expense(s) conducting the activities of Space Coast Chapter, Federally Employed Women, Inc. and that a receipt for said expense was not obtained or has been misplaced:

AMOUNT: ______________________________________________________

PAID TO: _______________________________________________________

FUL DESCRIPTION OF SERVICES(S): _______________________________________________________________

_______________________ _________

signature/date

________________________

title

Region/Chapter________________________Period ending______________________

Balance-Checking Account___________

Balance-Savings Account____________

IV. MEMBERSHIP

1. Policy

C. Transfer Of Membership

D. Dual Membership

E. Lifetime Membership

1. A regular member may be granted lifetime membership as specified in Article III, Section 4 of National FEW Bylaws.
2. An associate member may be granted associate lifetime membership as specified in Article III, Section 4 of National FEW Bylaws.
3. A national lifetime membership does not preclude payment of yearly chapter or regional obligations.
4. Lifetime members will receive:

1. A permanent membership card specifying holder is a lifetime member,
2. Letter of acknowledgment of the membership, signed by the national President, and
3. A personalized plaque showing lifetime membership.

G. HONORARY MEMBERS

V. DUES

VI. NATIONAL TRAINING PROGRAM ATTENDANCE

A. ATTENDANCE TO NTP:

1. As a member of FEW, you are eligible to attend our local training program (if active committee member), Regional and National Training Programs at Chapter expense. The Chapter will pay for registration, coach air fare, and hotel room. Chapter funded members do share rooms and pay for their own meals and incidentals (unless Chapter funds allow and motion is made and voted on by the Board).
2. The final determination on how many people will be funded by the Chapter is the amount budgeted for training. The Board of Directors are required to vote on any increase to the budget.
3. The order of precedence is:

VII. NOMINATIONS/ELECTIONS

I. MEETINGS

A. Standing Rules

1. There will be a designated seating area for voting members if necessary.
2. The door will be closed when the meeting starts. Please enter and take a seat as quietly as possible.
3. Authority: In cases where neither the bylaws nor Robert’s Rules of Order, Newly Revised, cover a given question, the President/Chair will decide the question.
4. Decorum:

1. All meeting will be called to order on time.
2. During meetings, attendees will refrain from speaking unless entitled to the floor and suppress all unnecessary noises.
3. To obtain the floor for any purpose, the attendee will raise her hand, address the President/Chair, and wait for recognition before speaking.
4. There is no smoking in the meeting room.

1. Order of Business:

1. The President/Chair will develop the agenda. Copies will be distributed to the membership no later than one (1) week before the meeting.
2. The order of business at this meeting will be as follows:

• Reports of officers, standing committees, and special committees
• Unfinished business
• New business
• Announcements
• Adjournment

1. Only members of the Board of Directors can make motions, amendments, and vote.
2. All attendees can take part in the discussions and ask questions.
3. Members desiring to interrupt the speaker will address the President/Chair and secure consent of the speaker.
4. All reports submitted will be in writing and the original sent to the Secretary for filing in the historical files.

II. DUTIES OF ELECTED OFFFICERS

B. President-Elect

C. Vice-President

D. Secretary

E. Treasurer

1. Nominations and Elections

1. A committee of three members will be elected to form the nomination committee.
2. The member to receive the most votes will be the chair of the committee
3. The committee will solicit members in good standing to run for the elected offices.
4. The chair will present a ballot to the executive board for approval.
5. The chair will prepare a ballot and distribute to all members
6. The chair will announce the winners to the executive board.

III. DUTIES OF COMMITTEE CHAIRS

1. Be an advisory board for the current Executive Board
2. Plan the installation and awards dinner each year
3. Select facility
4. Make reservation
5. Prepare and mail invitations
6. Select a person to install the officers
7. Select theme for banquet
8. Inform Outgoing and Incoming President, and Scholarship Chair of their duties
9. Order plaques

a. Outline all Chapter functions

b. Update manual as needed

1. A Sunshine Chair is appointed by the President to keep the membership informed of any sickness, deaths, births, promotions, etc. of Chapter members or family of Chapter members.

• Congratulation card to members for significant achievement (e.g. promotion, receipt of special award/recognition outside the Chapter or graduation from an accredited school).
• Congratulation card and small plant or appropriate gift to members who transfer to a new location (outside area) or upon retirement (total cost not to exceed $35.00).
• Birthday card to high ranking NASA or contractor officials, who have provided a great deal of support to F.E.W. (e.g. Jim Jennings).
• Get well card to members hospitalized over a 24-hour period or on medical leave for five to ten days.
• Get well card and small plant or flowers to members on extended medical leave for a period of 10 days or more (total cost not to exceed $35.00).
• Sympathy card and plant or flowers for death of a member or their immediate family member (spouse, mother, father, brother, sister, children). Total cost not to exceed $35.00.
• Sympathy card will be sent for other family members not noted above.
• Thank you card or picture to guest speakers or special people who have done above and beyond the call of duty.

15. Program Chair:

4. REMOVAL OF OFFICERS AND COMMITTEE CHAIRS

1. Policy

1. To conform with the national Bylaws, Article VIII, Section 5, the bylaws of each chapter will contain a provision for removal of chapter officers for nonperformance of duty, malfeasance, or misfeasance. The decision to remove such officers will be made only by the chapter Executive Board (Committee). Disputes which cannot be resolved by the chapter Executive Board may be referred to the chapter’s respective regional Board of Directors. If the Region is unable to resolve the dispute, it may be referred to the national Board of Directors.

2. Procedures:

QUARTERLY REPORT - FEDERALLY EMPLOYED WOMEN

Third Quarter: Jan - Mar 19__ Chapter:

Number of members as of March 31: Balance in chapter treasury, March 31: $

QUARTERLY REPORT - FEDERALLY EMPLOYED WOMEN

Third Quarter: APR - JUN 19__ Chapter:

Number of members as of JUNE 30 Balance in chapter treasury, JUN 30: $

QUARTERLY REPORT - FEDERALLY EMPLOYED WOMEN

Fourth Quarter: JUL - SEP 19__ Chapter:

Number of members as of JULY 31: Balance in chapter treasury, SEP 31:

QUARTERLY REPORT - FEDERALLY EMPLOYED WOMEN

Fourth Quarter: OCT - DEC 19__ Chapter:

Number of members as of DEC 31: Balance in chapter treasury, DEC 31: $

Home Phone ( ) _________ o FTS or o Autovon ______ Address above is: o work or o home

Other Address _____________________________________________________________________________

Referred By ______________________________________________________________________________

ABOUT THE ORGANIZATION

FEW is comprised of chapters throughout the world. Membership is open to all Federal and DC Government employees (regular members) and to any other persons supporting the goals and objectives of FEW (associate members).

National membership dues are $20.00 for chapter members, and $30.00 for members-at-large (no chapter affiliation). Chapter dues are established by each chapter and are payable in addition to national dues. Eligibility for chapter membership is contingent upon national membership. National lifetime membership is a one-time fee of $200.00. Chapters may set their own lifetime fees.

I wish to joing the _______________________ Chapter as a: o regular member or o associate member. o Check if payment is enclosed for a lifetime membership.

National dues include $8.00 for a subscription to FEW’s News & Views, a bi-monthly newsletter.

Contributions or gifts to FEW are not deductible as charitable contributions for Federal income tax purposes.

NATIONAL OFFICE CHAPTER REGION REC.TYPE ST. DT. PD. DT.

FEW FORM M001-80-R82-83-87-R90-R97

To be completed by chapter and forwarded with dues to the FEW National Office, 1400 Eye St. N.W., Suite 425, Washington, DC 20005-252. Renewals with address and/or telephone changes are to be submitted on Master Update Form M003-80. For new members, send membership application form.

Chapter Name _____________________________ Chapter Number ___________ Date _____________

FWP/EEO: Enter 1 for FWP Full Time; enter 2 for FWP Part Time; enter 3 for EEO; and enter 4 for other FWP/EEO.

Transaction Code I.D. Number

      

A,C,D Changes, Deletes Additions - Begin Numbering with "0001"

*02 Extra Address Line___________________________________

*03 Street Address_______________________________________

*04 City ________________________________________________

*05 State Code _____________ *06 Zip Code ______________

*09 Start Date(YYYYMM) ___________________

*10 Grade (1-9)_________ *11 Date Paid (YYYYMM)_____________

*12 Suspend ___________

*13 Phone Home ________________ Office ____________________

*14 Job Class _______________

*15 Job Series _____________ *16 Region _______